REFUGEE WEEK STEERING GROUP

MINUTES 31/05/07

PRESENT
Sarah Payne, Berthin Kambale, Adam Billo, Nahro Zagros, Wilber Barron, Stewart Baxter, Steve Ibbetson, Saikou Jabbi, Martin Chinga

APOLOGIES
Gloria Ho, Shwan Abdul Rahma

MATTERS ARISING

Humberside Marquee – ordered

Stewards – have to have 4 people who have SIA licence. We have booked them from Prestige Support Ltd as they have experience of restraint and eject techniques.

Andy Jefferson – Steve to check email of confirmation re: generators, marquees and electricity.

Event manual guide- has been submitted and approved.

M.C – still no one, Stewart to contact Alan Raw.

Conference – Publicity done and will go out to local communities and also post on our blog. The costs have grown to £540 which everyone agreed. The artist costs are £250 – again this was agreed.

Opening of event – Councillor Minns cannot be there for 12 noon but will attend later to make a speech.

HPSS – booked and will take responsibility for sound and technical aspects, Stewart to get costs.

Gig costs – approx’ £3000 for artist’s fees at the minute. We need to confirm times with the groups.

We need to place bands/ musicians in the slots in between the sound changes for the next act to come on. We have 4 support acts that can be slotted in. We also need a driver for the Friday to bring musicians from Manchester using the WHCT and it costs £60.

Publicity – posters will be ready next week and we need help with distribution.

If any bands want to create their own publicity they can.
Nahro to contact the Big Screen.

T-shirts – done and are ready for collection

Banners - ?? Are these in the Warren

Printing – 1 or 2 days to turn around, we are having double sided fliers as well as A3 posters.

The Lamp – need numbers for food and styles, will include veggie and halal options. No live music as yet but Stewart has a friend who is a DJ and visual artist. Would cost a train ticket and he would bring music and film equipment.

Sports Day – letters out to teams, still need to sort refreshments, footballs. Will cost £250.

NEXT MEETING

THURSDAY 7TH JUNE

4.30PM AT POSTERNGATE